Operations Remote (US) Full-time

Executive Assistant to CEO

We're looking for an Executive Assistant to support our CEO and help the company run smoothly. You'll manage calendars, coordinate meetings, handle travel, and take on special projects that keep our leadership team focused on building.

$80,000 - $110,000

Apply for this role

About Xident

Xident is building the future of digital identity verification. Our platform enables businesses to verify users' ages and identities in seconds, while respecting privacy through our unique "Verify Once, Access Everywhere" model.

Founded in 2023, we've already processed over 10M+ verifications processed and serve 500+ businesses. We're a remote-first company with team members across 12 countries.

Our mission is simple: To make identity verification seamless, private, and accessible for everyone. We believe privacy and convenience shouldn't be mutually exclusive, and we're proving it every day.

25+

Team members

500+ businesses

Customers

Countries

What You'll Do

Manage CEO's calendar, scheduling, and travel arrangements
Coordinate board meetings, investor updates, and company all-hands
Handle correspondence and communications on behalf of leadership
Prepare presentations, reports, and meeting materials
Manage office operations and vendor relationships
Take on special projects as needed (events, recruiting coordination)

What We're Looking For

3+ years of executive assistant experience, preferably at startups
Exceptional organizational skills and attention to detail
Strong written and verbal communication abilities
Proficiency with productivity tools (Google Workspace, Notion, Slack)
Ability to handle confidential information with discretion
Self-starter comfortable with ambiguity in a fast-paced environment

Nice to Have

Experience supporting technical founders or CEOs
Background in tech startups or venture-backed companies
Project management or operations experience

Our Hiring Process

We respect your time and aim to complete the entire process within 2-3 weeks. Here's what to expect:

Application Review

3-5 days

Our team reviews your application within 5 business days. We look for relevant experience, passion for our mission, and alignment with our values.

Initial Call

30 minutes

A 30-minute video call with our recruiting team to learn about your background, discuss the role, and answer your questions about Xident.

Technical Assessment

1-2 hours

Role-specific evaluation—this might be a coding challenge, portfolio review, case study, or technical discussion depending on the position.

Team Interviews

2-3 hours

Meet with 3-4 team members including your potential manager and cross-functional partners. We assess technical skills, collaboration, and culture fit.

Final Interview

45 minutes

A conversation with a company leader to discuss your career goals, our vision, and ensure mutual fit. This is also your chance to ask strategic questions.

Offer

24-48 hours

If it's a match, we move quickly. Expect a competitive offer within 48 hours of your final interview, with clear details on compensation and equity.

Our Values

Privacy by Design

We build systems that protect user data by default, not as an afterthought.

Ship Fast, Learn Faster

We iterate quickly, gather feedback, and improve continuously.

Ownership Mentality

Everyone owns their domain end-to-end. No finger-pointing, just solutions.

Transparent by Default

Open salaries, open metrics, open communication. Information empowers.

Ready to apply?

Send us your resume and tell us why you're excited about this role.

Apply now

Or email careers@xident.io

Benefits & Perks

Meaningful Equity

Substantial stock options so you benefit directly from the company's success.
Remote-First

Work from anywhere. We have team members across 12 time zones.
Premium Healthcare

Comprehensive medical, dental, and vision coverage for you and your family.
Learning Budget

$3,000 annual budget for courses, conferences, and professional development.
Top Equipment

MacBook Pro, 4K monitor, ergonomic setup—whatever you need to do your best work.
Flexible Time Off

Unlimited PTO with a 3-week minimum. We mean it—rest is productive.

Role Details

Department: Operations
Location: Remote (US)
Employment Type: Full-time
Compensation: $80,000 - $110,000

Other Operations Positions

Head of Finance

Remote (US) • Full-time

We're looking for our first Head of Finance to build financial operations from the ground up. You'll own everything from monthly close to fundraising models, helping us scale from seed stage to Series A and beyond.

View position

People Operations Manager

Remote (US/EU) • Full-time

Join us as our People Operations Manager to build the programs and processes that help our team thrive. You'll own recruiting, onboarding, benefits, and culture initiatives as we grow from 20 to 50+ employees.